What does a resource schedule include?

A resource schedule typically includes resource names (people, equipment, materials), allocation dates, availability periods, and capacity planning. Our Excel generator creates a timeline template with date columns and resource rows that you can customize with your specific resource allocation details.

Can I edit the Excel file after download?

Yes, absolutely. The downloaded Excel file is fully editable. You can add resources, modify dates, change colors, add notes, and customize it to match your specific resource planning needs. It works with Excel, Google Sheets, and Numbers.

Is this resource schedule generator free?

Yes, this tool is completely free to use. There is no signup required, no credit card needed, and no hidden fees. Simply configure your schedule settings and download your Excel file.

Is Excel good enough for resource scheduling?

Excel works well for simple resource schedules and small teams. It's familiar, easy to share, and requires no special software. However, for complex resource planning with many resources, dependencies, and team collaboration needs, dedicated resource scheduling software offers better features like automatic conflict detection, real-time sharing, and advanced capacity management.

What are the limitations of Excel resource schedules?

Excel schedules become difficult to manage with large teams, multiple resource types, and frequent updates. They lack automatic conflict detection, real-time collaboration features, and can become error-prone with manual availability calculations. For teams needing shared access, automatic notifications, and complex resource management, online scheduling platforms provide better solutions.

Free tool

Free Resource Schedule Generator (Excel)

A resource schedule is a timeline that outlines when people, equipment, and materials are allocated to specific projects or tasks. It helps project managers, operations teams, and resource managers track availability, plan capacity, and ensure resources are utilized efficiently.

This tool generates a downloadable Excel schedule that you can customize with your resource names, dates, and allocation details. The Excel file is ready to use immediately after download.

This resource schedule generator is completely free and requires no signup. Simply configure your planning period, choose your view mode, and download your Excel file in seconds.

Prefer a Word document instead? Try our free Word resource schedule generator (DOCX)

Configure Schedule

Project name (optional)

Planning period *

Duration: 61 days (9 weeks)

View mode

Number of resources

Preview

Resource	Sat	Sun	Mon	Tue	Wed	Thu	Fri	Sat	+53
	3 Jan	4 Jan	5 Jan	6 Jan	7 Jan	8 Jan	9 Jan	10 Jan	...
Resource 1									...
Resource 2									...
Resource 3									...
Resource 4									...
+ 6 more resources...

Excel format

Compatible with Excel, Google Sheets and Numbers

Customizable

Edit resources and time periods after download

Print

Perfect for posting in offices and team spaces

How it works

Set your planning period

Select your start date and end date using the date pickers. The tool automatically calculates the duration and generates the appropriate timeline columns.

Choose view mode

Select either daily or weekly view mode. Daily view shows each day as a column, while weekly view groups days into week blocks for longer planning periods.

Configure schedule settings

Optionally add a project name and set the number of resource rows you need. You can always add more rows in Excel after downloading.

Download your Excel file

Click the download button to generate your resource schedule. The Excel file is ready to use and fully editable in Excel, Google Sheets, or Numbers.

Who this is for

Contractors

Builders

Project managers

Small construction teams

Frequently Asked Questions

When Excel breaks down

Excel schedules work well for simple resource planning, but they struggle with complex resource allocation that has many resources, dependencies, and frequent updates. Manual availability calculations can introduce errors, and sharing files via email creates version control issues. Real-time collaboration is limited, and there's no automatic conflict detection when multiple people work on the same schedule.

For teams that need shared access, automatic updates, and better resource management features, consider managing this schedule online with Buildplanner. You get interactive resource schedules, team collaboration, automatic notifications, and much more.

Manage this schedule online