A resource schedule is a timeline that outlines when people, equipment, and materials are allocated to specific projects or tasks. It helps project managers, operations teams, and resource managers track availability, plan capacity, and ensure resources are utilized efficiently.
This tool generates a downloadable Word document schedule in your choice of paper size: A4, A3, or A2. All documents are created in landscape format for optimal timeline visibility. For long planning periods, the schedule automatically splits across multiple pages with the resource list repeated on each page.
This resource schedule generator is completely free and requires no signup. Simply configure your planning period, select your paper size, and download your Word document in seconds.
Prefer an Excel spreadsheet instead? Try our free Excel resource schedule generator (XLSX)
Duration: 61 days (9 weeks)
| Resource | Sat | Sun | Mon | Tue | Wed | Thu | Fri | Sat | +53 |
|---|---|---|---|---|---|---|---|---|---|
| 3 Jan | 4 Jan | 5 Jan | 6 Jan | 7 Jan | 8 Jan | 9 Jan | 10 Jan | ... | |
| Resource 1 | ... | ||||||||
| Resource 2 | ... | ||||||||
| Resource 3 | ... | ||||||||
| Resource 4 | ... | ||||||||
| + 6 more resources... | |||||||||
Choose paper size to fit your planning needs
Long schedules auto-split with resources on each page
Landscape format perfect for office walls and team spaces
Select your start date and end date using the date pickers. The tool automatically calculates the duration and generates the appropriate timeline columns.
Select daily or weekly view mode, and choose your paper size: A4, A3, or A2. Larger paper sizes fit more days per page, perfect for wall displays or office spaces.
Add a project name and set the number of resource rows. Long schedules automatically split across multiple pages with resource names repeated on each page for easy reference.
Click the download button to generate your landscape-format schedule. The Word file is ready to print or edit in Microsoft Word, Google Docs, or Pages.
Contractors
Builders
Project managers
Small construction teams
Word schedules work well for simple resource planning, but they struggle with complex resource allocation that has many resources, dependencies, and frequent updates. Manual availability calculations can introduce errors, and sharing files via email creates version control issues. Real-time collaboration is limited, and there's no automatic conflict detection when multiple people work on the same schedule.
For teams that need shared access, automatic updates, and better resource management features, consider managing this schedule online with Buildplanner. You get interactive resource schedules, team collaboration, automatic notifications, and much more.
Manage this schedule online